The switch to a paperless office may seem daunting, but it’s easier than you might think! ImageFreeway in Georgia offers a multitude of services catered to your specific digital conversion needs. Contact us today to see how we can help you!
Start With The Low-Hanging Fruit
Identify the documents you don’t need to keep in physical form and go digital with those first. This could include internal memos or minutes from meetings.
Invest In Document Management Software
There are many options available that can help you store, organize, and access your electronic documents. This can make the transition to a paperless office much smoother. Some document management software even includes features like OCR (optical character recognition), which allows you to search for keywords within scanned documents. Our proprietary document management software has many options suitable for any of your needs.
Train Your Employees
Make sure your team knows how to use the document management software and any other tools that you’ll be using to go paperless. Providing training can help ensure that everyone is on board with the switch and that everyone knows how to access and use electronic documents.
Set Up A System For Scanning And Digitizing Documents
If you have a lot of physical documents that you need to keep, consider setting up a system for scanning and digitizing them. This can help you keep track of important documents while also going paperless. You can also look into hiring a professional scanning service to do this for you, which can save you time and resources.
It’s important to note that going paperless doesn’t mean that you have to completely eliminate all physical documents. Some documents, like legal contracts, may still need to be kept in physical form. However, by taking a strategic approach and focusing on the documents that can be easily digitized, you can still make a significant impact on your organization’s environmental footprint. Contact ImageFreeway to start converting your business today!